Privacy Policy
Last updated: October 7, 2026
This privacy policy explains what SaksiNotes collects, where it goes, who receives it, how long it is kept, and the choices you have.
1. Who we are
SaksiNotes is operated by Wantya Najadi Sapardan, trading as WNS Studio, Indonesia. We are responsible for the data described in this policy. Contact: support@wns-studio.com.
2. What we collect
Content you capture: photos, voice recordings, typed notes, and files you attach (PDF, Word, Excel, and text documents). Optional information you add, such as captions, tags for people (name and role), report style selections, custom report instructions, and location data (if enabled).
Automatically generated content: AI-generated descriptions, tags, and transcripts of your photos, voice recordings, and attached files, and AI-generated reports based on your captured content.
Technical information: a random device identifier and usage counters (see Section 6). We do not use analytics, advertising or crash-reporting tools.
We do not collect your name, email address, or account information. No account or sign-up is required to use SaksiNotes. If you choose to connect Google Drive for backup, Google handles that sign-in (see Section 8).
3. Where your content is stored
Your captures are stored on your phone. If you enable Google Drive backup, copies are also stored in your own Google Drive. Our server does not store your photos, documents or report text (see Section 5 for exactly what it keeps).
4. What is sent, and to whom
When AI processing is on, the app sends content to our server, which passes it on to two third-party AI providers. Nothing is sent to these providers unless you have allowed AI processing in the app.
| Your content | What is sent | Who receives it |
|---|---|---|
| Photos | The image, to describe it and read any text in it. | Anthropic (Claude), through our server |
| Documents (PDF, Word, Excel, text) | The text extracted from the file. For scanned PDFs with no readable text, page images (up to 10 pages). | Anthropic (Claude), through our server |
| Voice recordings | The audio, to turn it into text. | OpenAI (Whisper), through our server |
| Reports | The text of your notes, AI descriptions, voice transcripts, tags, place names, names of people you tag, your eventspace and project names, and any custom instructions you enter. | Anthropic (Claude), through our server |
| Word, PowerPoint and Excel exports | Your photos, report text and captions go to our server, which builds the file and returns it. To write shorter photo captions, caption text may also be sent to Anthropic. | Our server; Anthropic for caption text |
Our server is hosted by Render in Singapore. Anthropic and OpenAI process data on their own servers, which may be in other countries, including the United States. By allowing AI processing you agree to this transfer.
5. What our server keeps
- Photos, documents and report text: processed in memory and not kept after the request finishes.
- Voice audio: written to temporary storage while it is processed, and deleted when processing ends. An upload that never finishes is removed within 2 hours.
- Voice transcripts: stored on our server, linked to your device identifier, for up to 72 hours so the app can fetch them, then deleted.
- Device identifier and usage counters: see Section 6.
- Technical logs: we log errors without the content you send. Our hosting provider may keep its own technical logs (such as IP addresses and request paths) under its own policy.
6. Device identifier and usage tracking
To apply free and paid plan usage limits fairly, to prevent abuse of the free tier, and to match a voice recording to its transcript, the app sends a random device identifier to our own server with each AI request. We store it with your usage counters (how many captures and reports your device has used in the current period, and your plan) for as long as the device is active.
The identifier is not your name, email address or an account. It is stored with voice transcripts for up to 72 hours, as described in Section 5. It is not stored with your photos, documents or report text.
7. What the AI providers keep
Anthropic and OpenAI keep the content they receive for up to 30 days to check for misuse, then delete it. They may keep it longer where the law requires, or where content is flagged for a policy violation. What they do with it is governed by their own terms:
If you turn AI processing off, we stop sending new content. Content already sent stays with the providers until their retention period ends.
8. Google Drive backup (optional)
If you enable backup, your data is backed up to your own Google Drive account, not to a server we operate. The app asks for access only to files it creates itself, using Google's "drive.file" permission, and cannot see, read, or modify any other files in your Drive. Backups include your captures and their location coordinates. During sign-in, the authorization code and later the refresh token pass through our server to Google; we do not store or log them. You can disconnect at any time from Settings or in your Google Account settings. (iCloud backup is planned for a future update and is not yet available.)
SaksiNotes's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
9. Location data
If you enable location capture, the app reads your location to label a capture with a place name, which helps generate more accurate reports (for example, referencing a site in a survey report). The exact coordinates go from your phone to your operating system's place-lookup service (Apple on iPhone; Google's service on most Android phones). They are not sent to our server or to the AI providers; only the resulting place name is included in reports. Coordinates are stored on your phone and are included in your own Google Drive backups. By default, precise coordinates are not included in exported documents (Word, Excel, PowerPoint); only a general place name is shown, unless you choose to enable precise location in exports.
10. What we don't do
- We do not sell your data to anyone
- We do not use your captured content for advertising, and we do not track you across other apps or websites
- We do not share your data with anyone other than the service providers described in this policy: Anthropic, OpenAI, our hosting provider, your operating system's place-lookup service, and your own Google Drive if you enable backup
- We do not access your device's camera roll/gallery except when you explicitly choose to import a photo from it
11. Your choices
- AI processing is optional. If you choose "Not now", you can still capture photos, voice notes, typed notes and documents. They stay on your phone, without descriptions, transcripts or AI reports.
- Change your mind at any time in Settings, under "Allow AI processing". Turning it off stops new sending and deletes your voice transcripts held on our server.
- You can use the app without ever enabling cloud backup. All features work with local-only storage.
- You can disconnect Google Drive at any time from Settings.
- You can delete any captured photo, voice note, note, or attached file permanently at any time within the app. Deleting the app removes the data stored on your phone; backups in your Google Drive stay until you delete them.
- You can disable location capture in Settings.
- To ask us to delete data we hold about your device, or to ask a question about your data, email support@wns-studio.com. Please include your device identifier so we can find it.
12. Legal basis and your rights
We process your data to provide the service you ask for and, for AI processing and the transfers described in this policy, on the basis of your consent. Under Indonesia's Personal Data Protection Law, and the GDPR if you are in the European Union, you may ask to access, correct or delete your data, and you may withdraw your consent at any time. Withdrawing consent does not affect processing that already took place.
13. Children's privacy
SaksiNotes is not directed at children under 13 (or the relevant minimum age in your jurisdiction), and we do not knowingly collect data from children.
14. Changes to this policy
We may update this policy as the app changes. We will update the "Last updated" date above, and if a change affects what is sent or kept, we will ask for your consent again in the app.
15. Contact
Wantya Najadi Sapardan, trading as WNS Studio, Indonesia. Questions about this privacy policy can be directed to support@wns-studio.com.